Voiding Purchase Orders

Refer to Purchase Orders for general information and a list of field references.

To void (delete) a purchase order you are creating (a new purchase order), use the command options that appear when you finish entering the header or line item info to void the purchase order.

To void a purchase order that you previously created (an old order), use the command options and follow all the instructions below.

Note: You will not be allowed to delete a line item on a purchase order that has already been received through the Receiving Purchase Order option. If such a change is necessary, first zero out the receipt in Receiving Purchase Orders.

1. When you first enter the Purchase Order option a Select A Purchase Order Option window will appear. Only open and received purchase orders can be changed and viewed. Completed purchase orders must be viewed in the Purchase Inquiry or Payables Options. To void to an existing purchase order select one of the following options from the Select A Purchase Order Option window:

• FIND by Vendor – Select this option to find a purchase order by vendor.

If you are uncertain of the vendor code, see Navigating Net Yield - Selecting a Vendor ID Code.

• FIND by Number – Select this option to find a purchase order by number.
• FIND by Buyer – Select this option to find a purchase order by buyer. Press F3 to display a list of buyers.
• SELECTION BOX – Select this option to find the purchase order based on a selection box of all open and pending purchase orders.

Scroll to the appropriate option and press Enter. Regardless if the selection type used to find the purchase order, the following information will display on the screen.

• The purchase order number
• The vendor name 
• The purchase order note, if entered
• The received date if received, or open if not received
• The expected arrival date
• The vendor invoice number
• The purchase order type
  • Settlement
  • Consignment
  • Purchase ( displays as a blank)

2. Command options will appear; select Void to void this purchase order. The following message will appear:: "Do You Really Want to Void This Purchase Order? No/Yes."

• Select yes to void the purchase order.
• Select no to return to the command options.

3. Select a voiding purchase order reason from the Select A Reason window. This option will appear only if there are more than one voiding purchase order reason.

The purchase order is now voided.

For more information on the Purchase Order option see Purchase Orders.

Security Required : Purchasing - Purchasing Inquiry